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Program Assistant, Legal Services

Reports To: Legal Counsel

Closing Date: November 3, 2017

The British Columbia School Trustees Association (BCSTA) is seeking a part-time (0.6 FTE) Program Assistant, Legal. This position is responsible for performing various legal and administrative duties under the supervision of in-house Legal Counsel and the Chief Executive Officer (CEO).

BCSTA’s Legal Services Department provides advice to the Association and to BCSTA’s member boards of education regarding a broad range of legal and policy issues. A broad and thorough knowledge of basic legal concepts and principles is therefore essential. Knowledge of the K-12 education sector is an asset.

Key Duties:

  • Assists with conducting legal research using manual and electronic search tools
  • Drafts correspondence and formats documents
  • Communicates verbally and in writing with clients and colleagues
  • Maintains legal precedent system
  • Assists with organization and maintenance of the Association’s law library
  • Transcribes dictated reports
  • Responsible for filing and record-keeping
  • Assists with maintaining Legal Counsel’s bring-forward system
  • Assists with the preparation of presentations
  • Prepares meeting agenda packages
  • Prepares meeting minutes
  • Provides general support and assistance to Legal Counsel and CEO
  • Provides general support and assistance at BCSTA events, as neede
  • Other related duties, as assigned by Legal Counsel or CEO


  • Paralegal Certificate, Legal Administrative Assistant Certificate or an acceptable combination of education and experience 
  • Minimum of  two years’ current experience in a paralegal, legal assistant, or similar, capacity
  • Strong knowledge of basic legal concepts, principles, and terminology
  • Good understanding of legal reference materials, procedures, and filing systems
  • Experience handling sensitive or private information with tact and discretion
  • Knowledge of data privacy laws
  • Experience working in a collaborative or team environment
  • Ability to work occasional weekends and overtime

Preferred Skills and Abilities:

  • Critical thinking, analysis, and research skills
  • Superior verbal and written communication skills to communicate with school district personnel, school trustees, government officials, education partners, staff, members of the public and all other stakeholders
  • Meticulous records maintenance skills with the ability to maintain filing systems and databases
  • Excellent organizational skills
  • Excellent attention to detail
  • Strong computer-related skills, including proficient knowledge of Microsoft Word, and PowerPoint
  • Ability to prioritize tasks with minimal supervision
  • Minimum typing speed of 50 wpm

Core Competencies:

  • Superior interpersonal skills and ability to work with a wide range of constituencies in a polite, tactful, and professional manner
  • High level of sound and independent judgment, reasoning, diplomacy, and a strong sense of ethics are required
  • A responsive and respectful work attitude is essential
  • Must have a strong team and customer-service focus, which includes internal and external “customers”
  • Efficient, reliable, resourceful, and self-motivated
  • Complete adherence to requirements for confidentiality

 BCSTA offers a competitive salary and benefit package.

 Please send resume, cover letter, and salary expectations by November 3, 2017 to:
 Subject: “Program Assistant, Legal”

 All candidates must be available for face-to-face interviews at BCSTA’s office on November 8-9, 2017.

About BCSTA:

The British Columbia School Trustees Association serves and supports BC’s member boards of education in their key work of improving student achievement. At the local level, as boards seek to engage their communities in this work, BCSTA provides professional development, legal counsel and communications support. Provincially, our non-profit Association acts as a strong, unified voice for member boards of education in advocating to government, other education partners, and the public on matters affecting public education. For more information, please visit